Exhibitor FAQs (IVCVX 2020)

Can't find the answer you're looking for? We've shared some our most frequently asked questions to help you out!

IVCVX starts at 10am EST on November 6th and 7th, 2020. Your sales team is encouraged to be online and ready to start receiving calls and live-chat by 9:30am on both days.

Approximately 5000 vets, vet-techs, and practice managers are expected to be attending the live IVCVX event on November 6th and 7th, 2020, with even more engaging over the three month period afterward that exhibitor materials will still be available post-event.

We will provide all exhibitors a video and step-by-step instructions for connecting to and using the IVCVX system. If you have any questions about how to use the system, please email setup@ivcvx.vet.

All exhibitors must register no later than August 31st, 2020.

All exhibitors must have submitted their branding materials and any other auxiliary information for their booths no later than 10 business days after they are approved to exhibit at IVCVX, or by September 15th, 2020 (whichever comes first). There will still be opportunities for additional customization after the material is submitted, upon request.

An active client is a company that currently advertises in the IVC Journal publication platform.

The major difference between a physical and a virtual conference is the increased efficiency afforded by technology.

  • At a live conference, your sales representatives are physically limited in how many people they can engage, while through a virtual conference, 100% of the people interested in connecting with you can do so.
  • The online format makes it much easier for attendees to discern their interest in your product or service, which translates to better lead qualification.
  • All attendees interested in what you have to offer can capture the relevant sales and marketing materials directly from your booth, so there is no chance of a prospective sale not getting the information they need because your sales representatives are too busy.

  1. For Sponsors and Maximum Level exhibitors, our design and set-up team will contact you with further details regarding booth setup.
  2. For Standard, Plus, and Superior exhibitors, you will be sent a unique link that will allow you to add your company contact and branding information into the booth format at your own pace. If you have any questions or technical difficulties, please email setup@ivcvx.vet for assistance.

An example of what the booth setup process looks like can be found here: https://vmugvirtualseptevent.vfairs.com/backend/index.php/booth/setup/5e6caa31e211865ae33f5ebafa979c8c.

Information like company name, logo, description, and product category is required to set up your booth. You are encouraged to also provide booth graphics, brand colors, links to your website and products, promotional documents (PDF format), and promotional video links (YouTube or Vimeo) in order to get the most out of your booth. If you would like to include something in your booth that you do not see above, please email setup@ivcvx.vet for assistance.

Please get in contact with us at exhibitors@ivcvx.vet as soon as possible if you are interested in exhibiting.

You can find out more about being an exhibitor at https://ivcvx.vet/wp-content/uploads/2020/05/IVCVX-Exhibitor-Packages.pdf, or by emailing exhibitors@ivcvx.vet for more information.

After you have signed up, you will be contacted by our event setup team, and forwarded all pertinent information required for booth setup. Guess what? You don’t have to courier anything back from this event!

Please refer to our cancellation policy for more information.

You will be given PDF invitations to share with anyone you would like to attend. Attendance is free for veterinarians!

If you need to change your contact info after you have already submitted your booth materials, please email setup@ivcvx.vet for assistance.

Information on marketing opportunities can be found at https://ivcjournal.com/ivcvx-exhibitors/. Available marketing opportunities are dependent on your chosen exhibitor package. If you wish to boost your presence at IVCVX through additional marketing opportunities, you can upgrade your exhibitor package or become a sponsor at a discounted rate. Please contact exhibitors@ivcvx.vet for more information.

If you need to change any details or add materials, please email setup@ivcvx.vet

  1. Registration/Booth Setup: setup@ivcvx.vet
  2. Exhibitor Sales & Marketing: exhibitors@ivcvx.vet
  3. Operations & Accounting: admin@ivcvx.vet


April 20th, 2020

Exhibitor registration open to new exhibitors

August 1st, 2020

Full exhibitor payment due. Exhibitors approved after August 1st are required to pay 100% upon application.

August 31st, 2020

Deadline to register to be an exhibitor. Sponsorship on a first come, first serve basis.

August 31st, 2020

Last day to cancel a booth with 50% refund. No refund after this date. The 50% initial deposit is non-refundable.

September 15th, 2020

Final deadline to submit booth materials. Booth materials are due within 10 business days of an exhibitor being approved, if that comes first before September 15th

October 1st, 2020

Show guide distributed inside IVC Journal. Sent to all exhibitors and attendees.

October 20th, 2020

Live test run of conference

November 6th, 2020

IVCVX Day 1 officially opens (10am – 6pm EST) Sales teams should be online a half-hour before commencement (9:30am EST).

November 7th, 2020

IVCVX Day 2 officially opens (10am – 6pm EST) Sales teams should be online a half-hour before commencement (9:30am EST).

November 12th, 2020

Event evaluation form sent to all exhibitors and attendees

November 20th, 2020

Attendee metrics reports sent to all exhibitors

Have Questions?

For more information, contact us by email or call toll-free 1-866-764-1212

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